What Happens to Your State Medical Board Account When You Die
Quick Facts
Deadline
Notify within 30 days
Patient records
Must retain per state law
Active patients
Must be formally notified
Step-by-Step Guide
Notify the state medical board
Contact the state medical board to report the death. Provide a copy of the death certificate. Most boards require notification within 30 days.
Notify active patients
Send written notice to all active patients advising them to find a new provider. Arrange for transfer of medical records upon patient request.
Secure patient records
Medical records must be retained per state law (often 7-10 years). Arrange for a custodian or records storage company to maintain them.
Notify hospitals and facilities
Contact all hospitals and facilities where the physician held privileges to report the death and terminate credentials.
Cancel prescribing authority
Ensure the medical board and pharmacy boards are notified so the prescribing authority is terminated and the NPI number is deactivated.
Document Now Checklist
- Medical license number and state(s) of licensure
- NPI (National Provider Identifier) number
- Hospital privileges and affiliated facilities
- Active patient count and records location
- Malpractice insurance policy and carrier
Last verified: June 2026. Platform policies may change. Verify current procedures directly with State Medical Board. This guide is for informational purposes only and does not constitute legal advice.
Related Guides
Social Security
Social Security must be notified of death immediately. Benefits paid after death must be returned. Survivor benefits may be available.
IRS / Tax Returns
A final individual tax return must be filed for the year of death. Estates over $13.61M may owe federal estate tax.
Veterans Affairs (VA)
Veterans are entitled to burial benefits, a headstone or marker, a burial flag, and Presidential Memorial Certificate — all at no cost.
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