What Happens to Your POS System Account When You Die
Quick Facts
Daily sales
Processes all transactions
Hardware
Terminals and devices
Contract
May have processing agreement
Employees
Use daily for operations
Step-by-Step Guide
Ensure daily operations continue
The POS system is essential for daily business operations. Verify that a trusted manager or employee can operate the system and has appropriate access levels.
Estimated time: Day 1
Review the processing contract
Find the merchant services contract to understand terms, processing fees, early termination clauses, and contract renewal dates.
Estimated time: Week 1
Check for loans or advances
Many POS providers offer merchant cash advances. Check if there is an active advance being repaid through daily sales.
Estimated time: Week 1
Inventory hardware assets
Document all POS hardware — terminals, receipt printers, barcode scanners, cash drawers. Note whether owned or leased.
Estimated time: Week 1
Export sales and business data
Download all available sales reports, employee data, inventory records, and customer lists from the POS back office.
Estimated time: Week 1-2
Document Now Checklist
- POS system name and admin login credentials
- Business name and location(s)
- Merchant services provider and contract
- Hardware inventory (owned vs. leased)
- Connected bank account for deposits
- Whether merchant cash advance is active
Last verified: June 2026. Platform policies may change. Verify current procedures directly with POS System. This guide is for informational purposes only and does not constitute legal advice.
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Shopify
If you have an active Shopify store, orders may continue coming in. Your executor needs access immediately to fulfill or refund.
GitHub
Transfer important private repositories to a trusted collaborator or organisation. Go to Repo Settings → Transfer.
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